Intellectual Property Policy

Last updated: January 30, 2026
Operator: Heartbox LLC (“we,” “us,” or “our”)
Application: Heartbox (iOS and Android)
Contact: acfrank@heartbox.life

This Intellectual Property Policy (“IP Policy”) describes ownership of and rights in the Heartbox mobile application (“App”) and any related services, websites, or content we provide in connection with the App (collectively, the “Service”), and clarifies ownership of content you create. This IP Policy is part of and incorporated by reference into our Terms of Service. By accessing or using the Service, you agree to this IP Policy. Capitalized terms used but not defined here have the meanings given in the Terms of Service or our Privacy Policy.

1. Scope and Definitions

1.1 Scope

This IP Policy applies to all users of the Service and to all content, features, and functionality offered through the App. It applies regardless of how you access the Service (e.g., mobile device, tablet, or any future platform). This IP Policy is enforceable as part of your agreement with us.

1.2 Definitions

“User Content” means any content you create, upload, post, transmit, or otherwise submit through the Service, including but not limited to journal entries, notes, check-in responses, goals, goal progress, survey and quiz responses, workout and activity data, and any other text, data, or materials you provide through the App. “Our content” means all content we provide through the Service (other than User Content), including text, graphics, images, logos, icons, and other materials. “Intellectual property” or “IP” means copyrights, trademarks, trade dress, trade secrets, patents, and any other proprietary rights recognized under applicable law.

2. Our Intellectual Property

2.1 Ownership

Heartbox LLC (or our licensors) owns all right, title, and interest in and to the following, including all intellectual property rights therein:

  • The App and the Service — including the software, source code, object code, design, user interface, layout, look and feel, functionality, and any compilations or derivative works thereof.

  • Our content — all text, graphics, images, logos, icons, and other content we provide through the Service (other than your User Content).

  • Our brand and trademarks — the name “Heartbox,” our logos, trademarks, service marks, trade names, and other brand features and indicia of source, whether registered or unregistered.

  • Our trade dress — the overall appearance and visual design of the App and the Service, including the selection, arrangement, and presentation of elements.

  • Our systems and technology — including backend systems, databases, algorithms, application programming interfaces (APIs), and any artificial intelligence (AI), machine learning, or prompt-based features we provide (e.g., summaries, reflections, or prompt-based tools, if and when we offer them).

  • Documentation and materials — any documentation, specifications, or other materials we provide in connection with the Service (other than your User Content).

The Service and all of the foregoing are protected by copyright, trademark, trade dress, and other intellectual property laws of the United States and other countries. You do not acquire any ownership rights in the App, the Service, our content, our brand, or our systems and technology by using the Service. Any rights not expressly granted to you in the Terms of Service or this IP Policy are reserved by us and our licensors.

2.2 No Implied License

Except for the limited license to use the Service as set forth in the Terms of Service (personal, non-commercial use in accordance with the Terms and this IP Policy), we do not grant you any license or right to use the App, the Service, our content, our trademarks, or our other intellectual property. You may not use our trademarks, logos, or brand features without our prior written consent, except as necessary to use the App in the ordinary course (e.g., viewing the App’s interface). Any use of our trademarks or brand that suggests endorsement, sponsorship, or affiliation with us requires our prior written consent.

3. Your Content — You Own It

3.1 You Retain Ownership

You retain ownership of your User Content. We do not claim ownership of any User Content you submit through the Service. Subject to the license you grant to us in Section 4, you retain all right, title, and interest in and to your User Content, including any intellectual property rights you have in it.

3.2 What Constitutes User Content

User Content includes, without limitation: journal entries and notes; check-in responses (mood, scale answers, and other responses you submit during check-ins); goals and goal progress; survey and quiz responses; workout and activity data; and any other text, data, or materials you create, upload, or submit through the App.

3.3 Your Responsibility

You are solely responsible for your User Content and for ensuring that it does not violate our Terms of Service, our Acceptable Use Policy, or any third-party right (including intellectual property, privacy, or publicity rights). You represent and warrant that you have all rights necessary to submit your User Content and to grant the license set forth in Section 4. We do not endorse, verify, or guarantee the accuracy or legality of your User Content. We may remove or disable access to User Content that we reasonably believe violates our terms or applicable law, as set out in our Terms of Service and Acceptable Use Policy.

4. License You Grant to Us

4.1 Grant of License

To operate the Service (e.g., to store, display, sync, back up, and process your content), you grant us a worldwide, non-exclusive, royalty-free, sublicensable, and transferable license to use, store, display, reproduce, modify, adapt, and otherwise process your User Content as necessary to: provide, operate, and improve the Service; enforce our Terms of Service, Acceptable Use Policy, and other policies; protect the Service, our users, and us; and comply with applicable law, regulation, or legal process. This license allows us to use your User Content in connection with the Service (e.g., to display your journal entries to you, to sync your data across devices, to back up your content, and to make the Service available to you). This license does not transfer ownership of your User Content to us. We do not use your User Content for advertising or to build profiles about you for sale to third parties, as described in our Privacy Policy.

4.2 Duration and Sublicenses

The license you grant in Section 4.1 is effective for as long as your User Content is stored or processed by us. We may sublicense this license to our service providers (e.g., Firebase/Google) to the extent necessary for them to perform services on our behalf (e.g., hosting, storage). The license survives for a limited period after you delete your User Content or your account to the extent necessary for us to back up, delete, or comply with legal obligations. After that period, we will cease using your User Content except as required by law.

4.3 No Transfer of Ownership

The license set forth in this Section 4 is a license only. It does not constitute a transfer of ownership of your User Content to us. You retain ownership of your User Content at all times, subject to this license.

5. No Transfer of Ownership to Us

We do not take ownership of your User Content. The license you grant to us in Section 4 is limited to the purposes described there. We do not claim any right, title, or interest in your User Content other than the license you grant. You may delete your User Content or your account at any time; our Data Deletion Policy describes how we handle deletion requests and what we delete. After deletion, we will cease using your User Content except as necessary for backup, deletion, or legal compliance for a limited period, after which we will delete or anonymize it in accordance with our Data Deletion Policy and Privacy Policy.

6. AI, Summaries, and Prompt-Based Features

If we offer features that use artificial intelligence (AI), generate summaries, or use prompt-based tools (e.g., reflections or suggestions based on your content), the following applies:

6.1 Our Technology

The underlying technology, prompts, algorithms, models, and software we use to generate output (e.g., summaries, reflections, or suggestions) are our (or our licensors’) intellectual property. You do not acquire any rights in such technology, prompts, or algorithms by using the Service or by receiving any output.

6.2 Output Based on Your Content

Any output generated from or based on your User Content (e.g., a summary or reflection) is provided to you for your personal use in connection with the Service. We retain rights in our technology and in any output we generate (e.g., the format, structure, or compilation of the output). We do not claim ownership of your underlying User Content that you input. Your ownership of your User Content is unchanged by the generation of output.

6.3 Your Responsibility

You remain responsible for your User Content and for how you use any output. We do not guarantee the accuracy, completeness, or suitability of any AI-generated or prompt-based output. Such output is for informational and self-reflection purposes only and is not professional advice. Our Content & Wellness Disclaimer applies to your use of any such features.

7. Feedback and Suggestions

If you provide us with feedback, suggestions, ideas, or other input about the Service (e.g., feature requests, bug reports, or other comments), you grant us a non-exclusive, perpetual, irrevocable, royalty-free, worldwide license to use, modify, and incorporate such feedback into the Service (or any other product or service we offer) without any obligation to you. We may use such feedback for any purpose, including to improve the Service or to develop new features. We do not have to treat feedback as confidential. We are not obligated to use any feedback or to compensate you for it. You represent that you have the right to grant this license and that your feedback does not violate any third-party right.

8. Copyright and DMCA

8.1 Respect for Intellectual Property

We respect the intellectual property rights of others. We expect users to do the same. We may remove or disable access to content that we reasonably believe infringes the intellectual property rights of others, and we may terminate the accounts of repeat infringers in appropriate circumstances.

8.2 Reporting Copyright Infringement

If you believe that content on the Service infringes your copyright, please send a written notice to our designated agent at acfrank@heartbox.life. Your notice should include: (a) a description of the copyrighted work you believe has been infringed; (b) a description of the material on the Service that you believe is infringing and where it is located (e.g., URL or other identifier); (c) your contact information (name, address, telephone number, and email address); (d) a statement that you have a good-faith belief that the use of the material is not authorized by the copyright owner, its agent, or the law; (e) a statement, under penalty of perjury, that the information in your notice is accurate and that you are the copyright owner or are authorized to act on the copyright owner’s behalf; and (f) your physical or electronic signature. We will respond to valid notices in accordance with applicable law, including the Digital Millennium Copyright Act (DMCA) in the United States where applicable. We may forward your notice to the user who posted the allegedly infringing content and may provide that user with your contact information so they may respond to you.

8.3 Counter-Notice

If you believe that content you posted was removed or disabled as a result of a mistake or misidentification, you may submit a counter-notice to acfrank@heartbox.life with the information required by applicable law (e.g., under the DMCA). We may restore the content if we receive a valid counter-notice and if we determine that restoration is appropriate under the circumstances and applicable law.

8.4 Misrepresentation

If you knowingly materially misrepresent that content is infringing or that content was removed by mistake, you may be liable for damages (including costs and attorneys’ fees) under applicable law (e.g., under the DMCA).

9. Restrictions on Your Use

You may not, and may not permit any third party to:

  • Copy, modify, or create derivative works of the App, the Service, or any part thereof (including our content, software, or design) without our prior written consent

  • Distribute, sell, lease, license, or otherwise transfer the App, the Service, or any part thereof to any third party without our prior written consent

  • Reverse-engineer, decompile, disassemble, or attempt to derive the source code of the App or any part of the Service, except to the extent that applicable law expressly permits such activity and such permission cannot be waived by contract

  • Remove, alter, or obscure any copyright, trademark, or other proprietary notices on or in the App or the Service

  • Use our trademarks, logos, or brand features in a way that suggests endorsement, sponsorship, or affiliation with us without our prior written consent, except as necessary to use the App in the ordinary course (e.g., viewing the App’s interface)

  • Frame or link to the Service in a manner that suggests endorsement or affiliation without our prior written consent

  • Use the Service to build a competing product or service or to copy data, functionality, or design for any commercial purpose without our prior written consent

These restrictions are also set out in our Terms of Service and Acceptable Use Policy. Violation of these restrictions may result in suspension or termination of your account and may expose you to legal action.

10. Reservation of Rights

We reserve all rights not expressly granted to you in the Terms of Service or this IP Policy. No license or right is granted to you by implication, estoppel, or otherwise, except as expressly set forth in the Terms of Service or this IP Policy. Our failure to enforce any right or provision in this IP Policy does not waive our right to enforce it in the future.

11. Updates to This Policy

We may update this IP Policy from time to time. We will post the revised IP Policy in the App and/or at our designated URL (e.g., [IP_POLICY_URL]) and update the “Last updated” date at the top. Your continued use of the Service after the effective date of changes constitutes your acceptance of the revised IP Policy. For material changes, we may provide additional notice (e.g., in-app notification or email) where required by law or as a matter of good practice. If you do not agree to the revised IP Policy, you must stop using the Service.

12. Severability

If any provision of this IP Policy is held to be invalid, illegal, or unenforceable by a court of competent jurisdiction, the remaining provisions will remain in full force and effect. The invalid or unenforceable provision shall be modified to the minimum extent necessary to make it valid and enforceable while preserving the parties’ intent, or, if modification is not possible, severed from this IP Policy.

13. Relationship to Other Documents

This IP Policy is part of and incorporated into our Terms of Service. Our Privacy Policy describes how we process your User Content from a privacy perspective. Our Acceptable Use Policy sets forth additional restrictions on your use of the Service. In the event of a conflict between this IP Policy and the Terms of Service, the Terms of Service will control with respect to the subject matter of the conflict, except that this IP Policy shall control with respect to the ownership of User Content and the scope of the license you grant to us in Section 4.

14. Contact

For questions about this IP Policy or to report intellectual property infringement:

Email: acfrank@heartbox.life
Copyright / DMCA notices: Send to acfrank@heartbox.life with the information set forth in Section 8.2.

We will respond to inquiries and valid notices in accordance with our internal procedures and applicable law.